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Explore solutionSolution Example · Industrial Distribution
Stop re-typing purchase orders. Review only the exceptions.
Purchase order & order exception automation
Orders arrive as PDFs, emails, and spreadsheets that staff key in by hand. An agent extracts purchase order information, matches product identifiers, checks approved catalog and inventory data, and flags discrepancies for review.
Discuss this solution
The business challenge
Orders arrive through email, spreadsheets, and PDF purchase orders. Staff manually match SKUs, pricing, inventory availability, and customer information before entering orders.
- Customer part numbers that don't match your SKUs
- Pricing mismatches found after the order ships
- Order entry backlogs at peak times
- Errors caused by re-keying
How the AI agent works
An agent extracts purchase order information, matches product identifiers, checks approved catalog and inventory data, and flags discrepancies for review.
- 01
PO received
A purchase order arrives by email as PDF or spreadsheet.
- 02
Lines extracted
Customer, ship-to, part numbers, quantities, and prices are read.
- 03
Matched and validated
SKUs, contract pricing, and inventory are checked; mismatches are flagged.
- 04
Staff review exceptions
An employee resolves flagged lines and approves the order.
Human approval
- 05
Draft order in ERP
The approved order is created as an ERP draft.
What AgentSpring delivers
- Purchase order document extraction
- SKU matching
- Pricing and inventory validation
- Exception handling
- Order approval workflow
- ERP integration
Potential business impact
Reduce repetitive order entry and catch discrepancies earlier.
50–75% reduction in manual order-entry effort for eligible orders
Illustrative pilot target. Actual results depend on your workflow and will be established during discovery.
How we would measure it
During discovery we'd record your current baseline for each measure, then track it through the pilot.
- Minutes per order entered
- Order errors caught before posting
- Share of orders needing manual exception handling
Systems & integrations
Typical categories of systems this kind of agent connects to. Which specific products can be connected is confirmed during discovery, based on what you use and what access it allows.
- ERP
- Product catalog
- Inventory systems
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Could this work for your business?
Tell us about your current workflow. We'll help identify where an AI agent could reduce manual work and what it would take to build a solution.